Project Manager & Executive Assistant, Long-term opportunity; work directly with the CEO. - Contract to Hire

We’re looking for a Project Manager and a Project / Executive Assistant, to work directly with the owner of a growing hospitality and entertainment business.

Our company has been operating for seven years in New York City, one of the world’s leading business centers. As we expand, you’ll be part of a major venue launch and help move multiple business projects forward, from recruiting and coordinating people to organizing finances and keeping tasks on track.

The role starts at approximately 20 hours per week, with the opportunity to grow into full-time work based on performance and business needs.

Responsibilities

- Organize projects, priorities, deadlines, and follow-ups.

- Source, screen, and shortlist employees and freelancers.

- Coordinate interviews and track candidates throughout the hiring process.

- Research vendors, contractors, and service providers; compare proposals and pricing.

- Build and maintain spreadsheets, budgets, and project trackers.

- Handle basic bookkeeping support, including organizing invoices, tracking expenses, and maintaining accurate records.

- Communicate with team members and vendors to keep work moving.

- Support the owner with scheduling, administrative tasks, and day-to-day execution.

Who we’re looking for

- Highly organized, resourceful, and proactive.

- Strong written and spoken English.

- Experience sourcing and screening candidates.

- Confident with Google Sheets or Excel.

- Comfortable with basic bookkeeping and financial records.

- Able to manage several priorities, follow through, and flag problems early.

- Available to work during U.S. business hours, aligned with New York / Eastern Time.

For the role, you should have experience independently managing projects, coordinating teams, and taking ownership of delivery. You should be strong at organization, research, communication, and supporting execution.

We’re looking for dependable people who want to build a long-term working relationship and grow with the business.